Privacy Policy

Who we are

Our website address is: Please read “About” page for more detailed information.

What personal data we collect and why we collect it


We do not collect individual data. We mostly collect information about our member organisations. As such no individuals have their contact details stored unless they’re part of a member organisation which has provided consent to their contact details.

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. After approval of your comment, your profile picture is visible to the public in the context of your comment.


If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website. Media uploaded to this site by the administrators or members belongs to these members and should not be used or distributed without the knowledge of the owners.

Contact forms

Contact forms collect data for our organisation in order to respond to requests by members or the general public. Contact form information is only kept until it is useful for the matter that we have been contacted. After this period all of this information is destroyed.


If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Other than the Google Analytics properties mentioned above, we do not share your data with any third parties, including social media platforms such as Facebook, Twitter, Google+ and/or Instagram.

How long we retain your data

If you leave a comment, the comment and its metadata may be retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information. Users or members cannot see other users’ or members’ details.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service. If any comments breach regulation they may be deleted.

Your contact information

Your contact information is kept strictly for the purposes of contacting you if the need arises. Your contact information is not disclosed or shared with any other organisation, except if the law directs it.

Additional information

How we protect your data

Your data is protected by the highest techology encryption and information dissemination available today. Personal data shall be subject to additional safeguards to ensure this data is processed securely. For example, we work hard to ensure data is encrypted when in transit and storage, and access to this data will be strictly limited to a minimum number of individuals and subject to confidentiality commitments.  

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Policy. Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to any of our websites; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access. When possible, encryption is used, both in transit and storage. Access controls within the organisation limit who may access information.

How Long Do We Keep Personal Data?

We ensure that personal data is retained only for as long as necessary in accordance with the above purposes and applicable laws. We may be required to retain your personal data for a number of years in order to satisfy legal or contractual obligations, or in order to establish, exercise or defend legal claims. When your personal data is no longer necessary for these purposes, the personal data will be deleted.

What data breach procedures we have in place

A data breach occurs when the data for which your company/organisation is responsible suffers a security incident resulting in a breach of confidentiality, availability or integrity. If that occurs, and it is likely that the breach poses a risk to an individual’s rights and freedoms, your company/organisation  has to notify the supervisory authority without undue delay, and at the latest within 72 hours after having become aware of the breach. If your company/organisation is a data processor it must notify every data breach to the data controller.

If the data breach poses a high risk to those individuals affectedthen they should all also be informed, unless there are effective technical and organisational protection measures that have been put in place, or other measures that ensure that the risk is no longer likely to materialise.

What third parties we receive data from

Third parties we receive data from are Educational Institutions that operate within Australia or overseas, Government bodies and departments that are associated with education and regulatory bodies which we’re obliged by law to keep contact with.

What automated decision making and/or profiling we do with user data

Individual user data is not being stored. Organisation contact details and contact person profile data is being stored.


GENERALLY – If you think we, or any of our members, may have breached your privacy you may contact us to make a complaint using the contact details on our site. In order to ensure that we fully understand the nature of your complaint and the outcome you are seeking, we prefer that you make your complaint in writing.

FOR PARENTS – We consider every complaint seriously. Parents or guardians who wish to make a complaint against a Community Language School should read the guidelines provided by the Department of Education and Training and fill-in the form, before submitting it to the Department of Education and Training, the Association of Greek Language & Culture Schools (see below for mailing address and email) and the Community Language School concerned. GLACS examines these complaints seriously and will take the appropriate action if it was found that there was a breach of regulation or misconduct.

Contact Us

Association of Greek Language and Culture Schools in Victoria Incorporated
P.O. Box 2343, Caulfield Junction, Vic 3161

Changes to this privacy policy


Please note that the privacy policy may change from time to time.
Last updated: Jan 2019